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The Club Management Resource Guide, developed by The Art of Coaching Volleyball in partnership with the Junior Volleyball Association, is designed to be a go-to resource for club owners, directors, and administrators.

The materials are presented by club directors and administrators selected for their expertise in specific areas where their clubs excel, offering deeper insights and practical advice to enhance the management and growth of your club.

This guide includes resources for:

  • Finance and Accounting
  • Human Resources
  • Club Operations
  • Coach Development
  • Marketing and Social Media
  • Grassroots and Youth Programs
  • Facility Operations
  • Running a Tournament

Presenters:

  • John Brannon, Club Director of Carolina Union Volleyball Club (Charlotte, NC)
  • Darcy Carroll, Retired Executive Director at Richmond Volleyball Club (Richmond, VA)
  • Maggie Griffin, Owner and Director of VCNebraska (Lincoln, NE)
  • Jackie Cline, Co-Director of Elite Volleyball Training Center (Plain City, OH)
  • Travis Fuller, Director of Volleyball Operations at The Academy Volleyball Club (Indianapolis, IN)
  • Rodrigo Gomes, President/CEO of Northern Virginia Volleyball Association (Sterling, VA)
  • Jenny Johnson, Ph.D, Associate Professor, American Public University, Sports and Health Science Department(Muncie, IN)
  • Cat Dailey Minyard, Co-Founder of Northeast VBC (Norwalk, CT)
  • Garrett Minyard, Co-Founder of Northeast VBC (Norwalk, CT)
  • Lexi Patton, Executive Director of Virginia Elite (McLean, VA)
  • Paul Schiffer, Founder of Academy Volleyball Cleveland (Cleveland, OH)
  • Lizzy Wexter, President, MOD Volleyball (Chicago, IL)
  • Kristina Wojieck-Stein, CEO at Tidewater Volleyball Association (Virginia Beach, VA)

*NOTE: Click on the “Start Course” button to view all sections of the Resource Guide. If you are on a desktop, this button is on the right-hand side of this page, if you are on mobile or tablet, this may be at the very bottom, under the reviews. We recommend working through the resource guide on a computer for the best user experience.

**Looking for your completion certificate or badge? Once you’ve watched 90% of the resource guide videos (your percentage can be found under My Dashboard >> My Certifications), you can request your certificate and badge directly from JVA. To do so, email a screenshot of the My Certifications page to members@jvavolleyball.org. JVA will email you back with your certificate and badge to signify that you’ve completed the resource guide.

Course Curriculum

Finance and Accounting
Hiring staff and delegating responsibilities 00:04:22
Delegating responsibilities within your staff 00:08:00
Delegating responsibilities by club size 00:06:00
Tips for managing responsibilities 00:08:00
Developing a business plan – where to begin 00:11:00
Business plan development – long range planning 00:09:00
Financial reporting 00:07:00
Investment strategy 00:13:00
Budget development – small club 00:08:00
Budget development – large club 00:09:00
Human Resources
Overview – human resources 00:02:00
Understanding the journey 00:03:00
Cost analysis 00:02:00
Staff recruitment 00:03:00
Training and onboarding 00:02:00
Implementing an organizational chart 00:04:00
Strategic benefits 00:04:00
Creating an HR Strategy 00:04:00
Club Operations
Project and time management 00:11:00
Risk management 00:31:00
Crisis management 00:05:00
Practice management and scheduling – assessing coach availability 00:06:00
Practice management and scheduling – creating the schedule 00:15:00
Tournament travel planning: Considerations and where to begin 00:05:00
Tournament travel planning: Hotels 00:05:00
Tournament travel planning: Budget 00:06:00
Tournament travel planning: Communication 00:04:00
Tournament registration 00:08:00
Membership platforms 00:11:00
Understanding the roles of USAV, AAU, and JVA 00:09:00
Purchasing memberships for players and coaches 00:08:00
Governance and board/staff relationship 00:03:00
Serving the underserved 00:10:00
Fundraising/scholarships 00:05:00
Coach Development
Overview – coach development 00:06:00
Onboarding and placement 00:02:00
Orientation 00:02:00
Training and development 00:02:00
Communication skills 00:02:00
In-season support 00:02:00
Running effective meetings 00:11:00
Technology and tools for development 00:10:00
Conflict resolution 00:14:00
Ways to develop coach communication skills 00:09:00
Conclusion 00:01:00
Marketing and Social Media
Philosophy 00:02:00
Website and email campaigns 00:05:00
Social media 00:05:00
Photo and video editing 00:10:00
Expenses 00:04:00
Search engine optimization and return on investment 00:11:00
Grassroots/Youth Programs
Overview – grassroots/youth programs 00:03:00
In-house league options 00:01:00
Marketing strategies to overfill your programs 00:01:00
2nd-4th grade leagues 00:11:00
5th-9th grade leagues 00:08:00
Hiring staff for practices 00:03:00
Competition and team rotations 00:05:00
Game day structure 00:02:00
Payroll expenses and maximizing profits 00:05:00
Facility Operations
Business plan 00:03:00
Financing 00:05:00
Site selection – facility operations 00:07:00
Leasing vs. owning 00:05:00
Building relationships in the community 00:04:00
Builder/contractor selection and oversight 00:03:00
Lighting/HVAC 00:04:00
Floors 00:03:00
Equipment 00:05:00
Insurance 00:03:00
Contract negotiations – considerations 00:06:00
Contract negotiations – lease 00:02:00
Contract negotiations – government owned 00:05:00
Facility amenities 00:03:00
Concessions 00:04:00
Maintenance solutions 00:01:00
Vendor and supplier selection 00:04:00
Schedule management 00:02:00
Alternative programming and staffing 00:07:00
Sponsors and partners 00:08:00
Running a Tournament
Site selection – running a tournament 00:07:00
Contract and rental agreement negotiations 00:04:00
CVB and sports federation relationships 00:02:00
Formatting/seeding 00:04:00
Registration and results management 00:02:00
Staffing 00:05:00
Hotel room block(s) and reservation process 00:01:00
Sponsorships/partners 00:03:00
Promotion and marketing 00:03:00

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