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The Club Management Resource Guide, developed by The Art of Coaching Volleyball in partnership with the Junior Volleyball Association, is designed to be a go-to resource for club owners, directors, and administrators.
The materials are presented by club directors and administrators selected for their expertise in specific areas where their clubs excel, offering deeper insights and practical advice to enhance the management and growth of your club.
This guide includes resources for:
- Finance and Accounting
- Human Resources
- Club Operations
- Coach Development
- Marketing and Social Media
- Grassroots and Youth Programs
- Facility Operations
- Running a Tournament
Presenters:
- John Brannon, Club Director of Carolina Union Volleyball Club (Charlotte, NC)
- Darcy Carroll, Retired Executive Director at Richmond Volleyball Club (Richmond, VA)
- Maggie Griffin, Owner and Director of VCNebraska (Lincoln, NE)
- Jackie Cline, Co-Director of Elite Volleyball Training Center (Plain City, OH)
- Travis Fuller, Director of Volleyball Operations at The Academy Volleyball Club (Indianapolis, IN)
- Rodrigo Gomes, President/CEO of Northern Virginia Volleyball Association (Sterling, VA)
- Jenny Johnson, Ph.D, Associate Professor, American Public University, Sports and Health Science Department(Muncie, IN)
- Cat Dailey Minyard, Co-Founder of Northeast VBC (Norwalk, CT)
- Garrett Minyard, Co-Founder of Northeast VBC (Norwalk, CT)
- Lexi Patton, Executive Director of Virginia Elite (McLean, VA)
- Paul Schiffer, Founder of Academy Volleyball Cleveland (Cleveland, OH)
- Lizzy Wexter, President, MOD Volleyball (Chicago, IL)
- Kristina Wojieck-Stein, CEO at Tidewater Volleyball Association (Virginia Beach, VA)
*NOTE: Click on the “Start Course” button to view all sections of the Resource Guide. If you are on a desktop, this button is on the right-hand side of this page, if you are on mobile or tablet, this may be at the very bottom, under the reviews. We recommend working through the resource guide on a computer for the best user experience.
**Looking for your completion certificate or badge? Once you’ve watched 90% of the resource guide videos (your percentage can be found under My Dashboard >> My Certifications), you can request your certificate and badge directly from JVA. To do so, email a screenshot of the My Certifications page to members@jvavolleyball.org. JVA will email you back with your certificate and badge to signify that you’ve completed the resource guide.
Course Curriculum
| Finance and Accounting | |||
| Hiring staff and delegating responsibilities | 00:04:22 | ||
| Delegating responsibilities within your staff | 00:08:00 | ||
| Delegating responsibilities by club size | 00:06:00 | ||
| Tips for managing responsibilities | 00:08:00 | ||
| Developing a business plan – where to begin | 00:11:00 | ||
| Business plan development – long range planning | 00:09:00 | ||
| Financial reporting | 00:07:00 | ||
| Investment strategy | 00:13:00 | ||
| Budget development – small club | 00:08:00 | ||
| Budget development – large club | 00:09:00 | ||
| Human Resources | |||
| Overview – human resources | 00:02:00 | ||
| Understanding the journey | 00:03:00 | ||
| Cost analysis | 00:02:00 | ||
| Staff recruitment | 00:03:00 | ||
| Training and onboarding | 00:02:00 | ||
| Implementing an organizational chart | 00:04:00 | ||
| Strategic benefits | 00:04:00 | ||
| Creating an HR Strategy | 00:04:00 | ||
| Club Operations | |||
| Project and time management | 00:11:00 | ||
| Risk management | 00:31:00 | ||
| Crisis management | 00:05:00 | ||
| Practice management and scheduling – assessing coach availability | 00:06:00 | ||
| Practice management and scheduling – creating the schedule | 00:15:00 | ||
| Tournament travel planning: Considerations and where to begin | 00:05:00 | ||
| Tournament travel planning: Hotels | 00:05:00 | ||
| Tournament travel planning: Budget | 00:06:00 | ||
| Tournament travel planning: Communication | 00:04:00 | ||
| Tournament registration | 00:08:00 | ||
| Membership platforms | 00:11:00 | ||
| Understanding the roles of USAV, AAU, and JVA | 00:09:00 | ||
| Purchasing memberships for players and coaches | 00:08:00 | ||
| Governance and board/staff relationship | 00:03:00 | ||
| Serving the underserved | 00:10:00 | ||
| Fundraising/scholarships | 00:05:00 | ||
| Coach Development | |||
| Overview – coach development | 00:06:00 | ||
| Onboarding and placement | 00:02:00 | ||
| Orientation | 00:02:00 | ||
| Training and development | 00:02:00 | ||
| Communication skills | 00:02:00 | ||
| In-season support | 00:02:00 | ||
| Running effective meetings | 00:11:00 | ||
| Technology and tools for development | 00:10:00 | ||
| Conflict resolution | 00:14:00 | ||
| Ways to develop coach communication skills | 00:09:00 | ||
| Conclusion | 00:01:00 | ||
| Marketing and Social Media | |||
| Philosophy | 00:02:00 | ||
| Website and email campaigns | 00:05:00 | ||
| Social media | 00:05:00 | ||
| Photo and video editing | 00:10:00 | ||
| Expenses | 00:04:00 | ||
| Search engine optimization and return on investment | 00:11:00 | ||
| Grassroots/Youth Programs | |||
| Overview – grassroots/youth programs | 00:03:00 | ||
| In-house league options | 00:01:00 | ||
| Marketing strategies to overfill your programs | 00:01:00 | ||
| 2nd-4th grade leagues | 00:11:00 | ||
| 5th-9th grade leagues | 00:08:00 | ||
| Hiring staff for practices | 00:03:00 | ||
| Competition and team rotations | 00:05:00 | ||
| Game day structure | 00:02:00 | ||
| Payroll expenses and maximizing profits | 00:05:00 | ||
| Facility Operations | |||
| Business plan | 00:03:00 | ||
| Financing | 00:05:00 | ||
| Site selection – facility operations | 00:07:00 | ||
| Leasing vs. owning | 00:05:00 | ||
| Building relationships in the community | 00:04:00 | ||
| Builder/contractor selection and oversight | 00:03:00 | ||
| Lighting/HVAC | 00:04:00 | ||
| Floors | 00:03:00 | ||
| Equipment | 00:05:00 | ||
| Insurance | 00:03:00 | ||
| Contract negotiations – considerations | 00:06:00 | ||
| Contract negotiations – lease | 00:02:00 | ||
| Contract negotiations – government owned | 00:05:00 | ||
| Facility amenities | 00:03:00 | ||
| Concessions | 00:04:00 | ||
| Maintenance solutions | 00:01:00 | ||
| Vendor and supplier selection | 00:04:00 | ||
| Schedule management | 00:02:00 | ||
| Alternative programming and staffing | 00:07:00 | ||
| Sponsors and partners | 00:08:00 | ||
| Running a Tournament | |||
| Site selection – running a tournament | 00:07:00 | ||
| Contract and rental agreement negotiations | 00:04:00 | ||
| CVB and sports federation relationships | 00:02:00 | ||
| Formatting/seeding | 00:04:00 | ||
| Registration and results management | 00:02:00 | ||
| Staffing | 00:05:00 | ||
| Hotel room block(s) and reservation process | 00:01:00 | ||
| Sponsorships/partners | 00:03:00 | ||
| Promotion and marketing | 00:03:00 | ||
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